Synergizing Innovation: Precision in Medical Imaging, Interventional Radiology, & Radiation Therapy
This project delivers the official digital platform for the RadioConnect 2026 conference, focusing on "Synergizing Innovation: Precision in Medical Imaging, Interventional Radiology, & Radiation Therapy."
To create a user-friendly website for information dissemination, registration, secure ticketing (via Stripe), and speaker abstract submissions related to the conference theme.
The goal remains to make the conference interaction seamless for attendees, speakers, and organizers.
The chosen stack ensures scalability, performance, and security (click on platform names for details):
This modern stack supports our objectives for a robust and efficient platform.
Comparing our current approach with a fully outsourced vendor solution:
| Aspect | Current Project Stack (In-house/Selected Tech) | Fully Outsourced Vendor Solution |
|---|---|---|
| Cost (Initial) | Lower to Moderate (Leveraging existing skills, open-source/cost-effective tools) | Moderate to High (Vendor premiums, project management fees) |
| Cost (Ongoing) | Lower (Primarily hosting/service fees, internal maintenance) | Moderate to High (Maintenance contracts, support fees, potential per-change costs) |
| Control & Customization | High (Full control over features, design, and data) | Moderate to Low (Dependent on vendor platform/SLA, customization may be limited or costly) |
| Speed of Initial Development | Moderate (Dependent on internal team capacity & learning curve) | Potentially Faster (If vendor has ready-made solutions/large team) or Slower (Due to communication overhead, contract negotiations) |
| Flexibility & Iteration Speed | High (Agile changes, direct implementation) | Low to Moderate (Changes often require formal requests, scope adjustments, and may incur extra costs/delays) |
| Scalability | High (Cloudflare & Supabase designed for scale) | Variable (Depends on vendor's infrastructure and chosen plan) |
| Maintenance & Support | Internal responsibility, community support for tools | Vendor-provided (Covered by contract, but quality/response times can vary) |
| Vendor Lock-in Risk | Low (Using standard technologies, transferable skills) | Moderate to High (Proprietary platforms can make migration difficult/costly) |
| Internal Expertise Building | High (Develops valuable skills within the organization) | Low (Reliance on external expertise) |
Our current stack offers greater control, long-term cost-effectiveness, and skill development, while a fully outsourced solution might offer faster initial deployment at a higher cost and less flexibility.
As of May 21, 2025:
hkrrtc2026.org.hk needs committee confirmation TODAY.All figures are estimates in HKD. Reflects UI/UX & Development primarily handled by internal resources, AI tools, & Supabase Edge Functions.
| Category | Estimated Cost (HKD) | Brief Justification |
|---|---|---|
| Domain Registration (Annual) | ~ 500 | hkrrtc2026.org.hk registration |
| Hosting & Core Services (Annual) | 0 - 2,000 | Cloudflare Pages (free), Supabase DB (free tier), AWS SES (free/low cost). Ceiling allows for peak traffic. |
| UI/UX Design | 0 - 1,000 | Primarily internal effort with AI tools; minimal budget for any specific assets. |
| Development (Integrations & Complex Logic) | 0 - 2,000 | Primarily internal effort using Supabase Edge Functions & AI-assisted coding for Stripe, Abstract Submissions etc. |
| Windsurf AI IDE (Annual) | 1,500 | Development efficiency tool subscription. |
| Content & QA | 0 | Internal testing by committee members. |
| Contingency (10-15%) | 200 - 1,050 | Based on significantly reduced core expenses. (Low: (500+1500)*0.1; High: (500+2000+1000+2000+1500)*0.15) |
| TOTAL ESTIMATED (Excl. Transaction Fees) | HKD 2,200 - 8,050 | Extremely lean budget leveraging internal resources & free/low-cost services. |
This ultra-lean budget maximizes cost-effectiveness by heavily relying on internal skills, AI tools, and the capabilities of the chosen free/low-cost services like Supabase Edge Functions.
Comparing our proposed ultra-lean budget with a common SaaS platform alternative.
Payment Gateway Transaction Fees estimated at HKD 10,000 (2.5% of hypothetical HKD 400,000 ticket revenue).
| Cost Component | Current Proposed Stack (Ultra-Lean) | SaaS Platform (e.g., EventX Premium) |
|---|---|---|
| Base Platform/Development Cost | HKD 2,200 - 8,050 | ~ HKD 18,700 (Annual Subscription) |
| Est. Payment Gateway Transaction Fees | ~ HKD 10,000 | ~ HKD 10,000 (or potentially higher if platform adds own fees) |
| TOTAL ESTIMATED FIRST YEAR | HKD 12,200 - 18,050 | ~ HKD 28,700+ |
| Key Advantages | Maximum cost savings, high control & flexibility, internal skill development. | Potentially faster setup if features align, vendor support, less direct technical management. |
| Key Considerations | Relies on internal effort & AI tools, requires technical oversight for maintenance. | Higher recurring cost, less customization, potential vendor lock-in, data ownership policies. |
The proposed ultra-lean approach offers significant potential cost savings for the first year compared to a typical SaaS solution, while retaining full control and fostering internal expertise.
hkrrtc2026.org.hk TODAY.Thank you.
Open for questions and discussion.
What it does: Hosts your event website, including the HTML registration form, informational content, CSS, and images.
Use Case Fit:
Cost: Free for this scale.
Key Benefit: Delivers a fast, reliable interface for users to view event details and submit their registration information.
What it does: Acts as a PostgreSQL database to directly store registrant details (name, email, preferences, payment references). Edge Functions can handle backend logic like sending confirmation emails.
Data Submission: Registration form on Cloudflare Pages sends data directly to Supabase.
Security Note: Row Level Security (RLS) policies with an anon key allow only inserts. Secure service key for admin access.
Use Case Fit:
Cost: Free for database and basic Edge Function needs at this scale.
Key Benefit: Provides a free, managed PostgreSQL database and serverless functions to efficiently collect, store data, and handle backend tasks.
What it does: Industry-leading platform for secure online payment processing.
Use Case: Handles credit/debit card payments for conference tickets, ensuring PCI compliance and user trust.
Cost: Per transaction (e.g., standard rates like 3.4% + HK$2.35 per successful card charge). No upfront costs for basic setup.
Key Benefit: Provides a secure, reliable, and widely recognized payment gateway, simplifying the ticket purchasing process for attendees.
What it does: Sends emails to the email addresses collected in the Supabase database.
Use Cases:
Use Case Fit:
Sending Logic: Supabase Edge Functions can trigger emails on new registrations, or lists can be exported for bulk sends.
Note: AWS SES account needs to be moved out of the sandbox for production use.
Key Benefit: A very low-cost, reliable way to send necessary communications to registered attendees.
What it does: An AI-assisted Integrated Development Environment.
Use Case: Helps to potentially speed up coding tasks, improve development efficiency, and assist with generating or refactoring code for the website and backend logic (like Supabase Edge Functions).
Cost: Subscription-based (factored into the budget).
Key Benefit: Aims to enhance developer productivity and potentially reduce the time spent on certain coding tasks, contributing to the lean development approach.